Xerox

Position SummaryWe are seeking a detail-oriented and proactive Payment Coordinator to support Accounts Payable operations and lead the weekly payment decision process. This role requires strong analytical skills, sound judgment, and the ability to work independently in a dynamic, fast-paced environment. The successful candidate will confidently facilitate discussions, manage competing priorities, and ensure timely, accurate payment execution.


Key Responsibilities


Maintain and update multiple Excel spreadsheets to track invoice status and payment schedules.


Monitor and manage disbursements to ensure alignment with approved budgets.


Propose weekly payment budgets based on invoice pipeline and business priorities.


Reconcile payments and resolve discrepancies in coordination with Accounts Payable and Finance teams.


Track, respond to, and manage payment-related escalations promptly.


Collaborate with internal stakeholders to ensure priorities are clear and understood.


Support reporting and documentation needs related to payment activities.


Categorize vendors into appropriate spend categories.


Identify and implement process improvements to enhance efficiency and accuracy.


Perform financial and operational analyses; propose metrics to improve payables management, forecasting, and timing.




Qualifications


Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).


Prior experience in Accounts Payable, financial operations, or vendor relationship management preferred.


Proficiency in Microsoft Excel (pivot tables, formulas, data analysis).


Familiarity with SAP or similar ERP systems.


Ability to synthesize data and make informed decisions under tight deadlines


Strong organizational skills to track multiple details and maintain accuracy


Effective communication to align stakeholders and resolve issues quickly