Xerox

We are seeking a dynamic professional to lead and manage the preparation of bids and proposals for Xerox IT Solutions. This role combines responsibilities of proposal writing and bid management to deliver high-quality, compelling responses that meet client needs and differentiate us from competitors. You will ensure tailored value propositions, contribute to winning strategies, and oversee the end-to-end bid process.


Primay Responsibilities:

Bid & Proposal Management

• Manage the production of high-quality bid proposals within required timescales for deals ranging from $10K to $20M.

• Develop and execute bid project plans, including schedules and milestones, ensuring all deadlines are met.

• Coordinate virtual deal teams including Sales, Solution Architects, Service Delivery, and subject matter experts.

Content Development & Quality Assurance

• Gather, analyze, write, and edit proposal content to ensure clarity, consistency, and alignment with client requirements.

• Format and edit contributions for style and presentation consistency.

• Maintain and update proposal databases, refreshing standard inputs such as case studies, references, and statistics.

Strategy & Collaboration

• Contribute to overall bid strategy and ensure pursuit strategies reflect client needs.

• Identify and communicate differentiators that resonate with potential clients.

• Facilitate collaboration among internal teams and stakeholders to improve bid quality and efficiency.

Continuous Improvement

• Identify barriers to high-quality proposal production and recommend solutions.

• Coach and mentor team members on best practices in proposal development.

Qualifications

• In-depth knowledge and experience in bid management, proposal writing, and pricing strategies.

• Strong project management skills with the ability to lead cross-functional teams; Project Management Certification is highly desirable.

• Excellent written and verbal communication skills.

• Ability to work under pressure and meet tight deadlines.

• Familiarity with large-scale service deals and complex proposal processes, including compliance standards, procurements processes, and legal requirements.

• Experience with proposal automation tools; generative AI proposal automation experience is highly desirable

• Understanding of pricing structures, margins and value propositions for commercial viability

• Ability to identify risks, manage compliance checks, and propose solutions during the bid process