General Information

City
Budapest
State/Province
Budapest
Country
Hungary
Date
Wednesday, April 15, 2026
Working time
Full-time
Ref#
20038970
Job Level
Individual Contributor
Job Type
Experienced
Seniority Level
Associate

Description & Requirements

About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.
JOB FUNCTION

The Proposal Manager (PM) role is a crucial component of the business proposal response process. The PM manages the creation of winning quality proposals / RFP (Requests for Proposals) responses for large account and enterprise customers by utilizing corporate information databases and sales support personnel. The PM also supports other proposal development activities by interfacing with sales leads in need of customized proposal materials.
The Proposal Manager is responsible for project-managing the development of proposals from the moment the project is assigned up to the submission of the final documents. The PM may also be expected to work on ad hoc post-RFP requests.



ROLES, RESPONSIBILITIES AND AUTHORITY
  • Reviews RFPs, or other proposal-related projects, to understand and note project goals, customer requirements, preparation and submission instructions, qualitative questionnaire(s), forms and appendices/addenda, and communicates findings and observations with the sales teams
  • Initiates the creation of a proposal project plan and coordinates with sales leads on the development of response timelines; identifies the key members required to respond to a client proposal
  • Maintains master document, solicits material from sales team, and sends drafts out to the sales team from time to time until completion (managing version control)
  • Works with sales and operational teams to develop individualized plans for executing services for clients; coordinates with Subject Matter Experts from other internal organizations such as Legal, Research & Development, Marketing, Human Resources, etc. to gather information required for proposals / responses
  • Facilitates internal proposal reviews, ensures submitted proposals are compliant with corporate directives and drives the internal approval process prior to submission
  • Demonstrates high competency in copyediting and proofreading proposals to eliminate typos, grammatical errors and formatting issues before submission to the client
  • Creates and formats the final version of the RFP response in accordance with client instructions
  • Nominates new or significantly changed information for future inclusion in the Proposal Desk database


EDUCATION & EXPERIENCE
  • Bachelor's degree or higher; preferably in Business, Communication or Journalism
  • At least 2 years of relevant working experience
  • Experience with copy editing and technical/business writing is a plus
  • Experience with graphic design/layout/art direction is a plus
SKILLS
  • Strong communication skills (both written and oral) in the language of the supported countries (DACH)
  • Solid English and German communication skills (written and oral)
  • Proficient in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe Acrobat
  • Internet savvy/effective research skills
  • Excellent time management, project management, communication, and coordination skills
  • They will need to quickly develop a thorough knowledge of offerings and capabilities and be able to guide sales teams in both strategic and tactical conversations regarding the preparation of business proposals
  • They should have a very keen eye for detail and must be very proactive, resourceful and possess a strong sense of ownership of assigned projects and the entire proposal process

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