General Information

City
Winnipeg
State/Province
Manitoba
Country
Canada
Department
BUSINESS PERFORMANCE & IMPROVEMENT
Date
Friday, March 21, 2025
Working time
Full-time
Ref#
20035361
Job Level
Individual Contributor
Job Type
Experienced
Job Field
BUSINESS PERFORMANCE & IMPROVEMENT
Seniority Level
Associate
Currency
CAD - Canada - CA
Annual Base Salary Minimum
52,560
Annual Base Salary Maximum
105,120
The salary range above represents the low and high end in the local currency of Xerox’s salary range for this position and is reflected in an annualized amount. Actual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant’s education, experience, knowledge, skills, and abilities. The range listed is just one component of Xerox’s total compensation package for employees. Employees are also afforded a comprehensive suite of benefits, that include medical, dental, life insurance, an Employee Assistance Program (EAP), Paid Time Off, holidays, disability, and retirement benefits, please visit Xerox Careers. If you are not reviewing this job posting on our Xerox Careers page, we cannot guarantee the validity of this posting. For a list of our current openings, please visit Xerox Job Search.  

Description & Requirements

About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power today’s workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients — no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion.

POSITION: Bid Specialist 

REPORTING TO: Director of Business Operations and Logistics

Powerland, a Xerox Business Solutions Company, is seeking high energy, self-starter individual that is looking to excel in their career as a Bid Specialist at our Powerland office in Winnipeg to support our IT Services Team. 


Key Responsibilities:
Bid Preparation and Strategy:
• Lead the end-to-end bid process, from opportunity identification to submission.
• Develop a comprehensive bid strategy in collaboration with sales and leadership.
• Conduct thorough research on client needs, competitors, and market trends.
• Define the bid win themes and value proposition.

Proposal Development:
• Coordinate and facilitate meetings to gather input from subject matter experts.
• Write, edit, and review proposal content to ensure clarity, consistency, and compliance with client requirements.
• Create compelling executive summaries and presentations.
• Manage the overall proposal development timeline.

Contract Review and Negotiation:
• Read and understand legal contracts associated with bid submissions.
• Collaborate with the legal department to address questions and concerns regarding contract terms and conditions.
• Participate in contract negotiation discussions, ensuring alignment with organizational objectives and risk management strategies.

Budgeting and Resource Allocation:
• Estimate and manage the budget for each bid, including costs associated with proposal development.
• Allocate resources effectively, including proposal team members and external consultants.

Quality Assurance:
• Ensure the highest quality standards for all proposal materials.
• Review proposals for accuracy, completeness, and adherence to client guidelines.
• Implement best practices for proposal development and continuously improve processes.

Client Engagement:
• Maintain regular communication with clients to clarify requirements and address questions.
• Develop and nurture strong client relationships to enhance our chances of winning bids.
• Participate in client meetings and presentations as needed.

Competitive Analysis:
• Identify and analyze competitor strengths and weaknesses.
• Develop strategies to differentiate our proposals in a competitive environment.

Knowledge Management:
• Maintain a library of proposal content, templates, and case studies for future reference.
• Ensure that the organization's proposal materials are up-to-date and reflect current capabilities.


Qualifications:
• Prior exposure to proposal processes and contracts is highly preferred
• Must have excellent communication, writing, and multi-tasking skills, as well as the ability to organize and prioritize tasks
• Must be a well-organized, detailed oriented and self-motivated professional who will be able to perform well in a deadline driven environment
• Able to write logically and persuasively
• Heightened attention to detail
• Driven to learn with an inherent curiosity
• Proficient in Microsoft Office Suite, Microsoft SharePoint and Adobe Acrobat
• Exposure, interest and knowledge of IT Services is highly preferred
• Project management Certification is preferred


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